Job Details
Assets & Facilities Manager
Job Description
The role of Assets & Repairs Manager will be responsible for the effective management and delivery of the maintenance programmes of Peter McVerry Trust assets, which include housing, other residential stock, non-residential service buildings and offices.
As a member of the Asset and Facilities Team, the Assets & Repairs Manager will assist the Director of Assets & Facilities to ensure all asset management services are delivered to a high standard across all our homes and services, as well as ensuring high quality and efficient maintenance services to our participants.
The Assets & Repairs Manager will work collaboratively with colleagues to bring a whole organisation perspective to managing our assets, utilising the knowledge, experience
and expertise across the organisation.
The Assets & Repairs Manager will demonstrate strong leadership in the delivery of the asset management services to ensure Peter McVerry Trust continues to provide sustainable quality homes and commitment to the ethos of Peter McVerry Trust (PMVT).
Job Responsibilities
- Facilities Management: assist the Director of Assets & Facilities in maintaining indicative, long term maintenance programmes to inform the Business Plan and develop annual, five and thirty year programmes in consultation with other operational departments.
- Management of key services in PMVT assets including fire safety systems, lifts, waste management, pest control, legionella control & ground maintenance.
- Ensuring the quality, efficiency and effectiveness of service delivery to PMVT participants.
- Manage the distribution of supplies efficiently and timely across service locations.
- Ensuring continuous improvement and value for money through reviewing costs via measures and budget monitoring
Work closely with the Housing Services staff to manage particular repairs, maintenance works/or participants facilities related issues. - Monitors asset performance through reporting including life cycle and asset performance analysis for operations and maintenance.
- Utilities / Energy Management – monitoring consumption and seeking opportunities to minimise costs.
- Maintaining accurate maintenance reporting into PMVT Salesforce System.
- Management of PMVT leased/management property agreements and liaising with Landlords/OMC/Managing Agents.
- Oversight of service charges payments to OMC/Managing agents.
- Ensuring adequate levels of appropriate insurance is in place for each scheme.
- Contribute to the development of corporate policies, procedures and strategies.
- Procurement & Value for Money: work with the Director of Assets & Facilities to develop and deliver a procurement strategy which delivers consistency and best value for money for PMVT.
- Oversee the management of centrally procured maintenance contracts in order to deliver value for money.
- Be familiar and compliant with current EU Procurement Directives, procurement legislation.
- Preparing tenders to external contractors for the delivery of service components in line with PMVT procurement policy.
- Monitoring contracts, reviewing actual costs to identify any necessary programme or budget/ forecast adjustments and spend to save measures.
- Exercise budgetary and effective financial management controls.
- Ensuring delivery of key performance targets for all operational activity.
- Assurance & Risk Management: ensure ongoing assurance in respect of legal obligations in respect of Health and Safety, including (where applicable).
- Safety of Staff & Participants.
- Fire safety.
- Mechanical and Electrical safety.
- Safety, Health and Welfare at Work (Construction) Regulations.
- Assist in the identification, management and mitigation of PMVT property related risks through effective risk management.
- Assist the Director of Assets & Facilities in maintaining and managing the risk register.
- Assist the Director of Assets & Facilities in the resolution of any significant property related emerging risks (e.g. fire safety, etc.) and bring to their attention any newly arising significant risks.
Job Requirements
Qualifications, Skills and Experience required:
• Minimum of Degree (at level 8 of NFQ) required in Building Surveying or equivalent.
• 3+ Years’ relevant experience in a similar technical role.
• Relevant Professional Membership accreditation (e.g. SCSI, CIOB etc.)
• Full driving licence and use of car/ Ability to meet the mobility requirements of the post.
• Project Supervisor Design Process Certification (PSDP) (or capability and willingness to achieve accreditation).
• Specialist role related knowledge, especially building surveying & building pathology.
• Experience in carrying out building and stock conditions surveys.
• Defect diagnosis, and the identification of remedial works.
• Managing a cyclical/planned works maintenance programme.
• Financial control and budget management skills.
• Experience of using AutoCAD in preparation of plans.
• Experience of housing/asset management-based software.
• Procurement, supervision and management of construction related contracts and experience.
• Value for money achievement.
• Working in a customer focused organisation with frequent customer contact.
• Willingness to undertake further professional development.
Contact Details For Applicants
How to apply:
To apply please download the application form or visit pmvtrust.ie/careers.
Application Form Completed application forms should be sent to recruitment@pmvtrust.ie along with your CV and Cover Letter.
Peter McVerry Trust is an Equal Opportunity Employer. Registration Number 412953 | Charity Number CHY7256.