Job Details

The role of Asset & Facilities Manager will be responsible for the effective management and delivery of the facilities and logistics management services of Peter McVerry Trust (PMVT) assets, which include housing, other residential stock, non-residential service buildings and offices.

The role also encompasses facilities and compliance management for all PMVT owned and managed premises, ensuring that PMVT is compliant with all regulatory and legislative requirements relating to properties.

The role will be responsible for planning, directing, and coordinating the operations of the Facilities Team, and managing daily operations including staffing, facility management in PMVT stock, ground maintenance, response repair maintenance, preventative maintenance works and distribution of supplies to services.

As a member of the Asset and Facilities Team, the Asset & Facilities Manager will assist the Director of Assets & Facilities to ensure all facilities and logistics management services are delivered to a high standard across all our homes and services, as well as ensuring high quality and efficient maintenance services to our participants.

The Assets & Facilities Manager will work collaboratively with colleagues to bring a whole organisation perspective to managing our assets, utilising the knowledge, experience and expertise across the organisation.

The Assets & Facilities Manager will demonstrate strong leadership in the delivery of the asset management services to ensure Peter McVerry Trust continues to provide sustainable quality homes and commitment to the ethos of Peter McVerry Trust.

Facilities Management:

• Assist the Director of Assets & Facilities in maintaining indicative, long term maintenance programmes to inform the Business Plan and develop annual, five and thirty year programmes in consultation with other operational departments.
• Management of key services in PMVT assets including fire safety systems, lifts, waste management, pest control, legionella control & ground maintenance.
• Ensuring the quality, efficiency and effectiveness of service delivery to PMVT participants Manage the distribution of supplies efficiently and timely across service locations.
• Ensuring continuous improvement and value for money through reviewing costs via measures and budget monitoring.
• Work closely with the Housing Services staff to manage particular repairs, maintenance works/or participants facilities related issues.
• Monitors asset performance through reporting including life cycle and asset performance analysis for operations and maintenance.
• Utilities / Energy Management – monitoring consumption and seeking opportunities to minimise costs.
• Maintaining accurate maintenance reporting into PMVT Salesforce System, including management of PMVT leased/management property agreements and liaising with Landlords/OMC/Managing Agents.
• Oversight of service charges payments to OMC/Managing agents.
• Ensuring adequate levels of appropriate insurance is in place for each scheme Contribute to the development of corporate policies, procedures and strategies.

Procurement & Value for Money

• Work with the Director of Assets & Facilities to develop and deliver a procurement strategy which delivers consistency and best value for money for PMVT.
• Oversee the management of centrally procured maintenance contracts in order to deliver value for money.
• Be familiar and compliant with current EU Procurement Directives, procurement legislation Preparing tenders to external contractors for the delivery of service components in line with PMVT procurement policy.
• Monitoring contracts, reviewing actual costs to identify any necessary programme or budget/ forecast adjustments and spend to save measures.
• Exercise budgetary and effective financial management controls Ensuring delivery of key performance targets for all operational activity.

People Management

• Direct line management including an in-house team of facilities operatives to identify and agree staff/team training needs and encouraging, supporting and evaluating staff training and development in line with the business objectives.
• Keeping informed of key technical and regulatory developments and making relevant information available to team members.
• Collaborate with other colleagues across department and organisation applying “one team approach” at all times.
• Scheduling, assigning duties and coordinating workloads for staff.
• Reporting on performance, creating action plans to enhance the service and delivering on agreed improvements.
• Assist with staff recruitment, induction, training, and development enabling them to deliver quality services.
• Develop tailored training for staff to maintain health and safety awareness and safe use of equipment at all times.
• Lead on initiatives to improve the service.

Assurance & Risk Management

• Ensure ongoing assurance in respect of legal obligations in respect of Health and Safety including (where applicable).
• Safety of Staff & Participants Fire safety.
• Mechanical and Electrical safety.
• Safety, Health and Welfare at Work (Construction) Regulations.
• Assist in the identification, management and mitigation of PMVT property related risks through effective risk management.
• Assist the Director of Assets & Facilities in maintaining and managing the risk register Assist the Director of Assets & Facilities in the resolution of any significant property related emerging risks (e.g. fire safety, etc.) and bring to their attention any newly arising significant risks.

• Provide monthly reporting on key areas of works ensuring reports are accurate and concise Contribute to the on-going activities of the Asset & Facilities team.
• Undertake any other agreed duties to ensure the provision of the service.

• Confidentiality: It is a condition of service that all information obtained during the course of employment, especially with regard to participants affairs is treated with the strictest confidence.
• Equal Opportunities: To implement Equal Opportunities into your daily practice at all times.
• Health and Safety: To be responsible for your own health and safety and that of your Colleagues in accordance with relevant PMVT policies and procedures.

• Attractive salary: €59,408-67,978 25 days annual leave allowance.
• Core Professional Training and CPD Cycle to Work Scheme and Tax Saver Death in Service Benefit.
• Employee Assistance Programme Career progression opportunities.

To apply please download the Application Form or visit pmvtrust.ie/careers.

Completed application forms should be sent to recruitment@pmvtrust.ie along with your CV and Cover Letter.