The Vision of Dublin Port Company is to have the required capacity to service the needs of its customers and the wider economy efficiently, sustainably and safely. Also, Dublin Port will integrate with the City by enhancing the natural and built environments. The Port is being developed in line with Masterplan 2040.
Dublin Port Company’s mission is to:
Foresee the requirements and demands for additional Port infrastructure and make our investments on time
Plan and implement capital projects needed to provide port capacity
Optimise the use of land, facilities and infrastructure in the Port
Provide port infrastructure to be operated efficiently, competitively and sustainably
Identify, evaluate and manage large infrastructure development projects
Ensure business risks are assessed and mitigated in all areas, particularly safety, security, business continuity and the environment
Create linkages between the Port and the City so that the heritage of the Port becomes an integral part of the heritage of the City
Seek to create value for all stakeholders including our shareholder, customers, employees and neighbours
Role Context and Description
The DPC property team is responsible for over €13million of income in an estate spanning over 309ha in Dublin, Dundalk and Dublin Inland Port. Undergoing significant transformation to ensure that the Port is ready to meet the challenges of a rapidly growing economy, this represents an excellent time to join the company.
While the role mostly compromises facilities management, it will be a varied role covering general property matters, property management and property inspections. The Facilities Manager will support the head of property in delivering on its functional responsibilities within the company. The Facilities Manager may provide cover by phone and occasionally on site cover during out of office hours.
The Person we are looking for
The person we are looking for will be an enthusiastic and experienced Facilities professional to work within a busy property team. Highly motivated, the DPC Facilities Manager will manage relationships with tenants and stakeholders in line with Dublin Port Company values of
Stewardship
Trust and respect
A unified team of strong individuals
Excellence
Efficiency
Flexibility
Qualifications, experience & required skills
Must Have:
Either a property and/or facilities background, either client side or agency side
Professional membership of one of the following (or equivalent)
SCSI– Society of Chartered Surveyors
RICS – Royal Institute of Chartered Surveyors
IPFMA – Irish Property and Facilities Managers Association
RIAI – Royal Institute of Architects Ireland
At least 3 years post qualification experience with 2 years working in facilities / property management or five years working in facilities / property management
An ability to interpret lease terms and ensure occupiers are meeting these obligations
Knowledge of best practice in the enforcement of lease clauses
Use of property management software
Good report writing skills
Expert knowledge of facilities management
Strong numerical and IT literacy
Able to work on his/her initiative
Strong health and safety ethic
Knowledge of BMS, HVAC and Energy management
Knowledge of Fire Safety /O&M’s procedures and reviews
Knowledge of overseeing building refurbishments
Knowledge of building and maintaining building Safety Files
Ability to manage PPM
Knowledge of the effective use of facilities management providers ensuring that DPC meets all best standards
Full clean driving licence
An Advantage but not Essential:
A 3rd level qualification in a property related field
Understanding and knowledge of software such as Qube, Laserfiche, Engage and Pemac
Good Electrical and Mechanical knowledge
Key responsibilities
Ability to manage relationships with Dublin port occupiers and internal customers. Be the DPC ambassador for good Client/Tenant relationships
Budget adherence
Coordinate contractors and ensuring all documentation is in place for any works being carried out
Respond to Emails on regular basis and address any requests
Respond to Tenant issues relating to facilities
Respond to any Estate/Facilities queries which arise daily
Evaluate required works and discuss with any interested personnel
Meet with contractors on site, request quotations and compare
Select contractor and issue purchase orders
Setting up of RCT contracts with DPC procurement department
Review contractors Rams and Health and Safety Documentation
Inspect Insurance documentation to confirm up to date and to ensure DPC are indemnified by all contractors coming on site
Arrange access facilities for external contractors to site
Ensure safety procedures throughout works
Monitor Work in Progress and inspect completed works and sign off for payment
Review of heating efficiencies, adjustments and monitor BMS Reports
Carry out detailed Building and site surveys
Compile reports
Liaise with DPC Security on matters arising
Liaise with Land Operations team on any related overlapping matters
Liaise with M & S department on related matters
Liaise with telecommunications contractors regarding access to outbuildings
Attendance at meetings when required – Zoom, Training and DPC Client
Ensure Health and Safety Logs and PPM logs are updated effectively
Attend to all matters relating to Hard Services ie; Heating, Fire safety systems, Lifts and elevators, Electrical, Mechanical and general Building Maintenance
Dealing with all matters relating to Soft Services ie: Cleaning, Waste Management Interior décor Landscaping
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