Job Details

Head of Buildings & Health and Safety (Dublin)

02-08-23 11:08
Marino Institute of Education

Job Description

Marino Institute of Education (MIE) Inspired by the Christian vision, Marino Institute of Education (MIE) is a teaching, learning and research community committed to promoting inclusion and excellence in education. MIE is an associated college of Trinity College Dublin, the University of Dublin and offers undergraduate and postgraduate programmes in education. The Governing Body invites applications from suitably qualified persons for the position of Head of Buildings and Health & Safety.

Marino Institute of Education (MIE) wishes to appoint a Head of Buildings and Health & Safety on a permanent, fulltime basis. This will be a key role within the Institute and the successful candidate will work with colleagues across many departments in order to develop and deliver key strategic goals on behalf of the Institute as it continues to develop capital projects while ensuring the best use of and maintenance of current space in terms of occupancy, safety and energy.

The appointee is required to carry out the duties attached to the post, under the general direction of the Director of Estates and Conferencing, whom she/he reports, and to whom he/she is responsible for the performance of these duties in the first instance. The appointee will report through Director of Estates and Conferencing to the Institute President and/or such other MIE officers as the President may designate from time to time. The appointee will also liaise the academic lead for sustainability.

The reporting relationship may be subject to periodic review, in line with service needs and developments in the Institute

Essential Qualifications & Skills

In order to be considered for this post, applicants will require:

a) Relevant degree level qualification in an area such as construction, facilities management, engineering etc.

b) Professional leadership experience working in a buildings / estates environment.

c) Competency to lead the design, delivery of sustainable infrastructure within MIE’s campus facilities.

d) Demonstrable experience in the strategic planning of capital development programmes from concept stage through briefing, design, construction and commissioning.

e) Professional familiarity with building regulations, sustainable development, H&S legislation etc.

f) Working familiarity with buildings management systems.

g) Excellent communication skills and attention to detail.

h) Capability of working independently and as part of a team.

i) Proficiency in MS packages e.g. Word, Excel, Outlook, Teams etc.

Desirable Criteria

a) Inniúlacht sa Ghaeilge – Competence in Irish.

b) A recognised qualification in the area of Health and Safety.

c) Experience in understanding and analysing energy consumption, knowledge of sustainability goals nationally and initiatives to improve efficiencies.

d) Experience in refurbishment of complex building projects. Candidates must clearly indicate in their applications how they meet each of these pre- requisites.

Duties and responsibilities

The duties, include the following:

  • Management of current and future buildings on Campus by implementing strategies to achieve a high standard of building quality, accessibility, and efficiency in line with all legislation and best practices.
  • Planning and developing current and future projects with keen budgeting and project management skills including overall compliance with relevant planning, building, environmental and H&S legislation.
  • Working with contractors to ensure that work is carried out as agreed and fully compliant with relevant legislation.
  • Reviewing the contractor information and H&S documentation in advance of works (RAMS, Insurances, Site Safety etc.).
  • Planning and managing a Maintenance Programme within MIE, while working with onsite maintenance staff to ensure the Campus continues to be maintained to a high standard.
  • Assisting with building lifespan and suitability for use studies.
  • Providing comprehensive professional and technical support and advice on relevant matters to the Institute.
  • Management of all in-house systems of a buildings nature. (BMS/heating controls etc.)
  • Ensure procurement related to this role is carried out in line with Institute policies and procedures.
  • Continually develop and implement the Health & Safety policy to ensure all working practices are safe by aligning the H&S standards, programmes and practices across the Institute.
  • Develop and manage Institute KPI’s and ensure reporting requirements in the area of H&S and Sustainability are adhered to. Management of Institute operational licenses, service records and compliance for H&S related matters.
  • Define and align the H&S standards, programmes, training requirements and practices across the Institute taking into account best practice at all times.
  • Maintain an incident management programme within the Institute.
  • Manage and further develop the Institute’s H&S risk assessment programme in collaboration with the onsite H&S Management System (Peninsula), Head of Department and the Institute Leadership Team to agree and manage prioritised programmes to reduce risks through mitigation, training etc.
  • Contributing to the identification of wider operational risks and engaging with the Risk Management Team within the Institute.
  • The post-holder will be responsible for coordinating delivery of the environmental sustainability goals and priorities across Estates and Facilities, as set out in MIE’s Strategic Plan 2021-26. Develop and help with implementing an appropriate sustainability plan, including the settings of energy saving targets and retrofit projects, with particular attention to maximising efficiencies and reducing our carbon footprint. This would include Monitoring and Reporting requirements with the SEAI. Your experience and knowledge of technical and policy approaches to environmental management and sustainability will be instrumental in the College achieving its long- term sustainability strategy.
  • Work collaboratively with the Academic Sustainability Lead to manage the development, implementation and resources of the College’s travel and transport, biodiversity and landscape, and waste management plans.
  • Contributing to the promotion of efficiency in the use of energy, water and waste across campus.
  • Ad hoc reports and studies.
  • Manage the development and creation of policies relating to this role. The duties and responsibilities list are not exhaustive. The successful candidate will be required to work in a flexible manner, working with colleagues, committees, and other stakeholders within the Institute. It should be noted that in each work area/department within the Institute, the appointee must work as part of a team. Although duties pertaining to the post are broadly defined under the various headings as listed, the list of duties is not exhaustive. The appointee will be required to function in a flexible and collegial manner. MIE retains the right to assign new duties and/or to re-assign staff to other areas of the Institute, in response to service needs

Application Process and Other General Information

Method of Selection for Recommendation A shortlisting of applicants will occur which will be based on the applicant’s qualifications, suitability and relevant work experience as detailed in the application. It is the responsibility of the applicant to ensure that all relevant information is included in their application and that they clearly identify how they meet the specified candidate criteria. Interview will be by interview panel consisting of not fewer than 3 persons, and will comprise of the most suitable and qualified people to assess applicants in the discipline. All appointments to employment at MIE are made by the Governing Body. The interview panel’s recommendations for appointment of successful applicants for all posts will be submitted to the MIE Governing Body for their consideration and decision. In the event that a recommendation for permanent appointment is not made by the interview panel, the Institute reserves the right to appoint a suitable candidate, identified through the selection process, to the post on a fixed term basis. A panel may be created from which permanent or fixed term contract appointments for this position may be filled during the life of the panel. The panel will cease to exist 12 months from its formation date, which will be the date of initial interview. Candidates must produce satisfactory documentary evidence of all training and experience claimed by them, if required. Probationary Period The appointment is subject to satisfactory completion of the standard 6 month probationary period. The probationary period may be extended at the discretion of the Institute but will not in any case exceed 12 months. Absences during the period of probation will extend the probationary period. Performance and conduct during the probationary period will be monitored through a process of assessment meetings. Termination of employment during the probationary period will be at the discretion of the Institute. An abridged version of the disciplinary procedure will apply to employees on probation. Garda Vetting All successful applicants may be required to participate in Garda vetting. Specific instruction on this process will be given at the appropriate time. Applicants who do not comply with the Institute’s requirements in this regard will be excluded from consideration for appointment. Salary The current annual salary scale; €74,700- €92,455

To apply

Making of Applications Application by Cover letter and CV only (no special application forms are supplied), preferably by email to careers@mie.ie or by post to:

The Human Resources Office Marino Institute of Education Griffith Avenue Dublin 9 D09 R232. Completed applications must be received by 5.00pm on Thursday 17 August 2023.

Late applications will not be accepted. The Institute will not be responsible for any expenses, including travelling expenses, which candidates may incur in connection with their candidature. Marino Institute of Education is an equal opportunities employer.

Deadline

The closing date for applications is 17th August 2023.

Contact Email: careers@mie.ie
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