Reporting to the Senior Manager in the Programme Delivery team the post holder will be responsible for managing a number of programmes and work streams in the Capital Programmes Unit (CPU), working with colleagues across the HEA. Role Profile:
- Manage a number of capital investment programmes within the CPU from approval in principle through to completion and project review.
- Responsible for the implementation of the CPUs procedures across individual projects and programmes over the life of the programme/project, to include project reporting, project programme, controls, governance, expenditure/funding profiling, decisions gate approvals, etc.
- Manage the requisition and disbursement of funding, including annual profiling, approvals notification, implementation of controls, claims management, requisition of funding, disbursement of funding, reporting and account reconciliation, for individual project and programmes.
- Management and oversight of the funding profile for the Higher Education Capital Investment Programme across all projects/programmes. Liaise with internal and external stakeholders to provide accurate information as required.
- Contribute to undertaking detailed review and evaluation of capital funding applications/capital submissions, in accordance with funding requirement and the Public Spending Code, liaising with stakeholders as required. Produce detailed evaluation reports and recommendations
- Liaising with the Higher Education Institutes, Department of Further and Higher Education, Research, Innovation and Science, other Departments and State Bodies/Agencies as required to ensure that funding is undertaken in an effective manner and in accordance with programme requirements.
- Coordination of planned and ad hoc information requests/dissemination to and from the higher education sector, issuance of guidance/direction (OGP/Circulars/etc.), assisting with resolution of queries and preparation of memos, reports and follow up actions.
- Assist with the management the implementation of programmes such as Minor Works, Devolved Grant and Apprenticeships, including submission of planned expenditure reports, approval/notifications to/from HEIs, requisition and disbursement of funding and reporting of works undertaken.
- Contribute to the provision of briefing material, the preparation of speeches and on responses to parliamentary questions, Freedom of Information Requests, etc.
- Contribute to the development of the internal systems/procedures/policies of the CPU to include update of templates in accordance with the revised Public Spending Code
- Any other duties assigned by the Senior Manager, Programme Delivery, Head of Capital, Deputy CEO and CEO.
- A level 8 qualification in Quantity Surveying, Engineering, Construction Project Management, or construction/building related discipline.
- Excellent project and programme management skills in the delivery of capital projects and programmes
- Have four years satisfactory experience of work within the construction sector
- The post holder will be expected to work both independently and as part of a team and will have: demonstrable relevant experience of coordinating a complex capital project portfolio; a broad professional client or project management orientated understanding and experience of project delivery and; excellent interpersonal and written skills.
- Strong verbal and written communication ability, with excellent report writing skills and experience in the preparation and publication of professional reports
- Highly numerate with excellent attention to detail, ability to interrogate and analyse large datasets, producing graphical outputs
- Experience in leading teams and people management
- Strong analytical skills and ability to interrogate and challenge information/data
- Experience in the Microsoft Office suite of programmes, including Word, Excel, PowerPoint
- Good stakeholder relationship management skills, with demonstrable collaboration experience across teams and stakeholders’ groups
- Ideally knowledge of, and experience with public procurement requirements, CWMF and the Public Spending Code
- Knowledge of, and interest in issues relating to higher education
How to Apply:
Applications should be made by sending a current CV (3 pages maximum) together with a cover letter outlining suitability for the post applied for by email to Ms Karen Tracey, HR Executive Officer email@example.com no later than 5pm, the 6th of April 2023. Applicants will be required to provide a declaration as outlined in paragraph 10.
In less than 1000 words in total, please address the following three areas in your cover letter:
- Your project / programme management experience in the delivery of capital programmes / projects.
- Your experience in coordinating and implementing monitoring and reporting systems for capital programmes/projects, working independently and as part of a team.
- Your experience in stakeholder management, leading teams, people management and collaboration experience across these groups
For more information, please see Vacancies | Higher Education Authority (hea.ie)