Work with PM accounts team for collection and remittance of rents and service charges, insurance premiums etc, preparation of service charge budgets.
Manage portfolio of properties with minimum supervision.
Liaise with clients on a regular basis updating them on property matters.
Undertake and ensure completion of scheduled inspection surveys of properties and compile comprehensive survey reports.
Responsible for new tenancy/rent review/lease renewal/new client/new property forms accurately and timely.
Follow procedure for authorisation of creditor invoices.
Preparation in service charge budgets and budget narratives.
Reviewing annual expenditure and prepare the service charge year end narrative.
Maintain an accurate and suitable apportionment schedule on each property.
Respond in a timely manner to and deal with all tenant queries.
Deal with all tenant applications for landlords consent in a timely manner.
Scheduling upcoming lease diary events to the professional services/agency team.
Maintain an up-to-date rating schedule for your properties showing valuations, rates payable and the most up to date multiplier.
Manage planned and reactive maintenance at properties in your management portfolio, implementing and managing a planned preventative maintenance programme where suitable.
Responsibility for risk management at properties under your management ensuring compliance where possible with all legislation in respect to H&S, managing asbestos, water safety, DDA and any other relevant legislation.
Ensure compliance with all insurance requirements at properties under your management.
Notify insurers of all tenancy changes at the properties under your management.
Managing and processing any insurance claims.
Responsible for timely and accurate collection of fees in line with any KPI’s or Service Level Agreements in place with clients.
Any other duties commensurate with the role of Property Management
Member of the SCSI/RICS and hold a valid PSRA licence. • Minimum 2-5 years’ experience post SCSI/RICS in a similar position.
Must be self-motivated, results orientated with a passion for business development.
Possess strong technical knowledge of Health and Safety, Water Safety, legislative and regulatory requirements.
Preferably but not essentially, have a good understanding of; Estate Management Software, Building Preventative Maintenance Software packages and FM help desk programs.
Have experience in the preparation of Service Charges and/or FM Annual Budgets including, estimating, cost control and analysis of financial reports.
Good numeracy and writing skills are therefore important.
Have a fundamental understanding of Landlord & Tenant legislation
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