Job Details

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• Work with PM accounts team for collection and remittance of rents and service charges, insurance premiums etc, preparation of service charge budgets.
• Manage portfolio of properties with minimum supervision.
• Liaise with clients on a regular basis updating them on property matters.
• Undertake and ensure completion of scheduled inspection surveys of properties and compile comprehensive survey reports.
• Responsible for new tenancy/rent review/lease renewal/new client/new property forms accurately and timely.
• Follow procedure for authorisation of creditor invoices.
• Preparation in service charge budgets and budget narratives.
• Reviewing annual expenditure and prepare the service charge year end narrative.
• Maintain an accurate and suitable apportionment schedule on each property.
• Respond in a timely manner to and deal with all tenant queries.
• Deal with all tenant applications for landlords consent in a timely manner.
• Scheduling upcoming lease diary events to the professional services/agency team.
• Maintain an up-to-date rating schedule for your properties showing valuations, rates payable and the most up to date multiplier.
• Manage planned and reactive maintenance at properties in your management portfolio, implementing and managing a planned preventative maintenance programme where suitable.
• Responsibility for risk management at properties under your management ensuring compliance where possible with all legislation in respect to H&S, managing asbestos, water safety, DDA and any other relevant legislation.
• Ensure compliance with all insurance requirements at properties under your management.
• Notify insurers of all tenancy changes at the properties under your management.
• Managing and processing any insurance claims.
• Responsible for timely and accurate collection of fees in line with any KPI’s or Service Level Agreements in place with clients.
• Any other duties commensurate with the role of Property Management

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• Member of the SCSI/RICS and hold a valid PSRA licence. • Minimum 2-5 years’ experience post SCSI/RICS in a similar position.
• Must be self-motivated, results orientated with a passion for business development.
• Possess strong technical knowledge of Health and Safety, Water Safety, legislative and regulatory requirements.
• Preferably but not essentially, have a good understanding of; Estate Management Software, Building Preventative Maintenance Software packages and FM help desk programs.
• Have experience in the preparation of Service Charges and/or FM Annual Budgets including, estimating, cost control and analysis of financial reports.
• Good numeracy and writing skills are therefore important.
• Have a fundamental understanding of Landlord & Tenant legislation

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