Quantity Surveyor – Network Enhancements
Quantity Surveyor, Network Enhancements, (The Network Enhancements section is part of the Capital Investment Division of Iarnród Éireann).
The role involves working within the Railway Systems department on the development and roll-out of the National Train Control Centre (NTCC), Train Protection System (TPS) and Customer Information Systems (CIS) work programmes. The successful candidate will report to the Contracts Manager on a daily basis, and more widely to the Railway Systems Programme Manager and the Network Enhancements Commercial Manager.
The successful candidate shall be a Chartered Quantity Surveyor with minimum 5 years post qualification experience. The role offers an opportunity to work in a busy and dynamic working environment on a broad range of contract types across construction and systems contracts work programmes.
Role and Purpose
- Advise on appropriate procurement and contract strategies;
Scheduling and delivery of procurement programmes;
- Prepare project budget cost estimates and detailed cost plans and undertake regular reviews and provide updates as required;
- Assist with the preparation of tender documentation including working in conjunction with the Procurement Department in the timely release of tenders to the market;
- Working closely with other design team members in the development of robust project designs;
- Preparation of bills of quantities and pricing documents – working knowledge of Cubit measurement software will be advantageous;
- Preparation of pre-tender estimates;
- Review tender documentation and advise on completeness of the design information to ensure that the fixed price lump sum principle in the public works contracts is not being compromised because of incomplete design, unrealistic programmes etc.;
- Preparation of tender reports and evaluations;
- Pricing of Bills of Quantities to establish final pre-tender estimates;
- Assisting Procurement Department with the preparation of contract documentation.
Post Contract Functions
- Preparation of interim payment certificates for works contracts and Consultants accounts;
- Tracking and reconciling works contracts and Consultants accounts against contract sum amounts and purchase order amounts;
- Assessment and agreement of contract variations and claims, and maintaining change registers;
- Negotiating and agreeing final accounts;
- Systems administration of works contracts and Consultants payments – working knowledge of SAP or similar financial administration systems will be advantageous;
- Diligent reporting of contract costs;
- Assisting with the preparation of expenditure cashflows, and closely monitoring project expenditure in conjunction with the Finance Department;
- Deliver Network Enhancements projects to authorised budget, time, quality and scope targets by:
- Diligent Contract Management from tender stage to project completion;
- Effective utilization of in-house and external resources;
- In conjunction with the Contracts Manager ensure that value for money is delivered and achieved on all Contracts awarded;
- Ensure that key objectives of the Capital Works Management Framework (CWMF) are being complied with and achieved at all stages of construction projects;
- Challenge all aspects of a project particularly those with time and cost impacts;
- Integrate fully within the design teams to provide an effective commercial & contractual support function;
- Assist the Project Manager to identify, analyse and quantify project risks and update Risk Register & Risk Management Plan;
- Check progress applications and prepare payment certificates for approval;
- Pro-actively monitor, challenge and report on costs of variations and claims in conjunction with IE’s Change Control Procedure (PMP005);
- Undertake proactive cost monitoring on all projects; weekly and periodic assessment of internal Iarnród Éireann costs including permanent way, signalling, overhead line & telecoms elements. Comparison and reporting on planned versus actual internal costs;
- Evaluate and assist in the negotiation of delay/disruption and other claims;
- Prepare Final Accounts including adjustment for variations/claims etc.;
- In conjunction with the Contracts Manager assist with Final Account negotiations with Contractors and Consultants to ensure that all settlements reached deliver best value for money, are fully auditable and are in line with the contract provisions;
- Where required provide effective commercial, contractual and risk analysis support in any construction dispute resolution proceedings where they arise;
- Liaise with all project managers & external consultant teams to ensure that the Change Control procedure is being complied with, co-ordinate periodic review of Change Register Reports & prepare report for review by the IE Network Enhancements Commercial Manager;
- Ensure that ethical principles of integrity are upheld and Iarnród Éireann Procurement Rules are complied with;
- Monitoring & reporting all aspects of the Network Enhancements Projects;
- To provide professional support in terms of management of projects undertaken by the Contracts and Commercial Manager, Network Enhancements;
- Assist the Project Management teams in producing expenditure forecasts for each period, and maintaining / updating same over the life cycle of the projects.
- Minimum qualifications are QS / Construction Economics degree or Construction /Project Management degree and/or Chartered Quantity Surveyor (MRICS or SCS) Member of the Society of Chartered Surveyors or Royal Institution of Chartered Surveyors;
- Minimum of 5-10 years relevant experience commensurate to this role;
Proven commercial skills, awareness and experience (pre & post-contract duties) on large construction projects;
- Demonstrable ability to produce bills of quantities, tender and contract documentation;
- Demonstrable ability to manage and administer construction contracts;
- Detailed knowledge and application of the Public Works suite of contracts;
- Knowledge and awareness of other standard forms of Contract – RIAI, IEI, FIDIC and target cost contracts (NEC etc.);
- Strong negotiation and interpersonal skills;
- Strong analytical and numeracy skills;
- Excellent IT Skills and knowledge of relevant software (MS Office, Cubit or other similar measurement software;
- Ability to influence others, e.g. during negotiations between the different parties to the project
- Experience of Final Account negotiations and settlements.
- Demonstrable ability to produce and manage budgets;
- Understanding of Project Management Procedures;
- Experience and involvement on construction dispute resolution proceedings
(conciliation, arbitration, adjudication etc.);
- Previous working experience on railway related projects;
- Experience working within a multi-disciplinary team including; signalling, electrical, telecoms, civils, structures, track, environmental and construction elements.
- Commercial Awareness;
- Demonstrated project management experience;
- Excellent communication skills;
- Established Specialist Knowledge;
- Demonstrable ability in planning and organising.
Reports to Contracts Manager, Railway Systems
General Management Responsibilities
Safety: To support all aspects safety in line with the Capital Investments Safety Management System and to discharge your safety responsibilities as outlined by your reporting Manager and Safety Responsibility Statement (SRS).
Engineering: To assist the Project Managers etc. in ensuring that all projects are properly progressed in accordance with the IE and IM policy, standards and procedures including CIE Procurement Policies.
People: To ensure constant communication with all colleagues within your area and to support the People Management policy within the IM team.
Working Relationship With
- IÉ Procurement;
- All staff working in the Network Enhancements section and wider Capital Investments Department – including Programme managers, Project Managers, Planners, Contract Managers, Accountants, Task Leaders and Designers;
- External contractors;
- External consultants;
- Project Support Staff working in the wider organisation, including Signalling, Electrification and Telecoms Department, CIE Group Solicitors, CIE Group Property, IM Operations Department, Railway Undertaking, IT department etc.;
- CCE, SET, RU Staff;
- External Agencies as necessary.
- Assist the Contracts & Programme Manager, Network Enhancements, in the development of Infrastructure;
- Responsibility in your area of control for the feasibility work, design, procurement, construction, commissioning and handover of projects;
- Responsible for ensuring that projects are managed in accordance with defined project management and control procedures;
- Responsible for the ongoing implementation of appropriate project and contract control mechanisms and for their monitoring and reporting.
- You will completely and fully deliver your responsibilities as specified in the
Safety Responsibility Statement which accompanies this role;
- Review on an on-going basis risks relevant to your role including both occupational and asset related risks;
- Ensure attendance at all briefings on Safety as necessary.
- Comply with corporate HR policy and procedures.;
- Provide all necessary support to ensure that responsibilities and priorities are appropriately assigned to achieve the Capital Investments safety objectives;
- Provide all necessary support to staff to enable the execution of their role;
- Communicate effectively with all staff to ensure proper execution of tasks.
- Plan, monitor and report on all financial aspects of those works for which you are responsible;
- Prepare and manage budgets as necessary ensuring all chargeable and non-chargeable items (person hours) are accurately captured;
- Undertake all activities in line with the Iarnród Éireann governing procurement policies and procedures;
- Provide support to the Commercial and Programme Managers in the preparation of all required period, quarterly interim and annual reports.
Please send CV and cover letter to firstname.lastname@example.org