Job Details

Team Administrator (Property Management)

21-12-23 04:12
BNP Paribas Real Estate

The Company

BNP Paribas Real Estate, one of the leading international real estate providers, offers its clients a comprehensive range of services that span the entire real estate lifecycle: property development, transaction, consulting, valuation, property management and investment management.
With 5,300 employees, BNP Paribas Real Estate supports owners, leaseholders, investors and communities in their projects thanks to our local expertise through 24 countries (14 directly owned and 10 through our Alliance network) in Europe, Middle-East and Asia.
BNP Paribas Real Estate generated over €918 m revenues in 2022. Also in 2022, BNP Paribas Real Estate advised our clients on €24.7 billion of property investments, helped place 5.7 million m2 of business space for occupiers, we managed 48.8 million m2 total area and valued €500 billion worth of assets. BNP Paribas Real Estate (“BNPPRE”) is a wholly owned subsidiary of the BNP Paribas SA present in 65 countries with over 193,122 employees.

 

For more information please visit:

www.realestate.bnpparibas.com www.realestate.bnpparibas.ie

The Role

As a Senior Administrator within our Property Management Department, you will play a crucial role in supporting our dynamic team in the management of commercial real estate properties, treasury functions and building consultancy. This position requires a highly organised, detail-oriented individual with a strong background in administration and a keen interest in the real estate sector.

Key Deliverables

  • Administrative Support: Provide comprehensive administrative support to the entire property management team. This includes preparing reports, managing correspondence, calendar management and maintaining property management files.
  • Client Interaction: Act as a point of contact for clients, addressing queries, directing correspondence and ensuring high levels of customer service.
  • Document Management: Oversee the preparation, execution, and filing of important documents such as leases, contracts, and service agreements.
  • Financial Administration: Assist with budget preparation, rent collections, and invoice processing.
  • Property Records: Maintain accurate and up-to-date records of property portfolios, including tenant details, lease terms, and maintenance schedules.
  • Compliance: Assist the team in ensuring compliance with relevant laws and regulations.
  • Team Coordination: Coordinate meetings, manage schedules, and support the team in daily operational activities.
  • Administrative Support: Provide comprehensive administrative support to the entire property management team. This includes preparing reports, managing correspondence, calendar management and maintaining property management files.
  • Client Interaction: Act as a point of contact for clients, addressing queries, directing correspondence and ensuring high levels of customer service.
  • Document Management: Oversee the preparation, execution, and filing of important documents such as leases, contracts, and service agreements.
  • Financial Administration: Assist with budget preparation, rent collections, and invoice processing.
  • Property Records: Maintain accurate and up-to-date records of property portfolios, including tenant details, lease terms, and maintenance schedules.
  • Compliance: Assist the team in ensuring compliance with relevant laws and regulations.
  • Team Coordination: Coordinate meetings, manage schedules, and support the team in daily operational activities.

Qualifications

  • Degree in Business Administration, Real Estate or related field.

Experience / Skills

  • 3-5 years of experience in an administrative role, preferably in the real estate sector
  • Prior knowledge of real estate laws a distinct advantage
  • Strong organizational and multitasking skills
  • Proven ability of being able to work independently and to show initiative as well as work effectively as part of a team
  • Proficiency in MS Office and property management software
  • Excellent communication and interpersonal skills

What You Can Expect From Us

You will be joining a friendly, entrepreneurial and inclusive culture. We are driven by our core values and aim to embody them in all we do. We aspire to be refreshingly different and achieve this through using our unique perspectives, capabilities and expertise. We are bravely ambitious by going beyond what is required of us, and we are successful together; trusting one another and working collaboratively to achieve great results.
We recognise our employees are our most valuable asset, and our benefits scheme, employee engagement opportunities and Learning & Development offerings are our commitment to you and your career with us. We offer personal support, a competitive salary and a fantastic benefits package. If you chose to join BNP Paribas or one of our subsidiaries, we will develop your strengths and fulfil your career ambitions.
BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status.

To apply

Please send your updated curriculum vitae to Jennifer Byrne, Human Resources Manager at jennifer.byrne@bnpparibas.com quoting the reference: BNPPRE – Team Administrator, Property Management Department.

 

Please note that candidates who will be screened for this position may be asked to undertake testing during the recruitment process.
We thank all candidates interested in working for BNPPRE, however only candidates who will be selected to commence our recruitment process will be contacted. BNPPRE Ireland does not accept any speculative applications received via recruitment agency.

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